Executive Assistant
Are you detail-oriented, organized and resourceful? Do you want to grow as a nonprofit leader? Do you want your work to make a difference?
Join our team of collegial, dedicated professionals and contribute to the growth and continuing success of a highly regarded and vitally important social service agency, Domestic Violence Services Network, Inc. (DVSN), primarily serving Central Middlesex County.
Jessye Kass Consulting has been retained to assist this search.
Job Type:
- Full-time: 32 hour, 4 day work week at $40,000-$45,000 OR
- Part-time: 15-25 hours per week possible for the right candidate at $20-$27 per hour
- Location: On-site in Acton, MA (on the West Concord, MA border)
- Occasional opportunities for hybrid/remote work options after 6 months
- Schedule: Co-designed schedule with flexibility
- Opportunity: Professional development strongly supported and prioritized
Organization Summary:
Domestic Violence Services Network, Inc. (DVSN), a volunteer-centric non-profit agency, provides victims of domestic abuse in surrounding communities with crisis intervention, advocacy, risk assessment, safety planning, court accompaniment, support groups, and a multitude of other services in partnership with a wide array of social service agencies, municipal departments, police departments, and Concord District Court. We support clients in the decisions they make at the pace they can manage without judgment or expectation. All services are free and confidential.
Role Summary:
This role is perfect for someone who has a high level of attention to detail, is a creative problem-solver, and enjoys working in a collaborative environment. The Executive Assistant works closely with the Executive Director, the Director of Technology & Operations, and the Community Engagement & Philanthropy Specialist. With personal initiative, skill-building, and resourcefulness, this role provides the opportunity to grow in financial management, database management, development, and leadership skills.
Primary Responsibilities:
Financial Management:
- Track all financial transactions via QuickBooks
- Record and deposit checks and track online income promptly
- Pay bills and prepare reimbursement reports promptly
- Produce and regularly update all financial reports for the Finance Committee and relevant grant requirements
- Maintain, prepare, and organize all materials for the annual financial audit ○ Maintain and track all professional insurance policies
Employee Benefits Management:
- Maintain and manage employee benefit programs
- Track employee paid time off and collect timesheets biweekly
Grant, Donor, and Donation Management:
- Maintain databases of donors, grants, fundraising activities, and volunteers
- Track grant deadlines and timelines for deliverables
- Support annual budget development process
- Prepare acknowledgment letters for grants, donations, and other relevant revenue sources
Volunteer Coordination:
- Prepare and circulate volunteer trainee recruitment ads
- Prepare volunteer training packets
- Organize, track, and support all aspects of the volunteer training process ● Marketing & Event Planning Support:
- Help organize events such as presentations, workshops, and outreach activities ○ Follow up with sponsors and coordinate with vendors as needed
- Help develop marketing materials and prepare press releases
- Share maintenance of website and social media postings
Collaboration and Community Engagement:
- Collaborate with volunteers, staff, law enforcement partners, and community agencies regarding client services and events as needed
- Participate in our Advocate Training to appropriately answer client calls and insure sensitive and confidential interactions with clients when needed
Our Culture: Why work with us?
Our team is our greatest strength, consisting of a small, tight knit group that works together closely. We are dedicated to professional growth and development, ensuring that each member has opportunities to advance their skills and careers. Our leadership is approachable and committed to fostering a supportive, inclusive environment.
Benefits to You:
- Expansive paid time off (10 sick/personal days, 13 holidays, 15 vacation days)
- Medical reimbursement paid quarterly (for part-time up to $1,600 annually, for full-time 4-day work week, up to $2,400 annually)
- SIMPLE IRA Retirement program straight 2% match after 1 year
- Strongly supported professional development
- Flexible, supportive scheduling co-designed with leadership
- Opportunity to grow nonprofit development and management skills
- Supportive supervisors
- Mission-oriented team and the capacity to make a difference in the life of survivors
Requirements for the Role:
- Exceptional attention to detail is paramount to this role
- Proficiency with QuickBooks OR a willingness to learn with a strong track record of learning new skills and processes
- Proficiency with Databases
- Proficiency with Microsoft Office Suite tools
- Strong writing and organizational skills, with exacting attention to detail ● Ability to be a creative problem solver and big picture thinker
- Highly organized, independent, and responsive to the evolving needs of the organization ● Strong interpersonal skills and the ability to maintain strict confidentiality boundaries.
- Experience with graphic design is desirable
- Experience with grant management, marketing, and event planning also a plus
What to Expect:
- Job posted on April 28
- Screening interviews in early May to mid-May
- 2nd round interviews with hiring manager in late May
- *compensated* brief skills-assessment late May/early June
- Final interview in early/mid-June
- Anticipated start date is July, subject to change
To Apply:
Jessye Kass Consulting has been retained to assist with this search. In lieu of a cover letter, you will be asked 3 short answer questions and will upload your resume.
The three questions will be:
What are the key experiences (life or work) that prepare you best for this position?
What interests you in this role, and why do you want to work at DVSN?
How have you successfully managed a project from start to finish? Please provide a specific example.
If you have any accessibility issues, need accommodations, or have questions, please contact search consultant Jessye Kass Karlin (jessye@jessyekassconsulting.com).
No phone calls, please.
DVSN is an equal opportunity employer that values diversity in the workplace.
